Administrative Training Topics

The sections on this page, Using the MyEC System and Appointment Forms and the PittWorx System, provide detail on how to navigate certain Visitor procedures that is in addition to the information provided in Steps 1 through 5 of the Visitor process.

Using the MyEC System

This section includes modules that describe how to enter information into the MyEC system for different types of visits and Visitors. Background information on the use of and the rationale for the MyEC system is available on the Step 2: Visitor Screening and Export Controls Review and Research Security pages.

Electronic Export Controls Recordkeeping System Documentation

All documents below are PDF files.

Documentation for Academic Visitors: Accessing the MyEC System

This document outlines how to access the MyEC electronic form for all types of visits and Visitors.

Documentation for Academic Visitors for a Brief Visit

This document outlines how to complete the MyEC electronic form for brief visits (Category 1 Visitors).

Documentation for Academic Visitors for Humanities and Social Sciences

This document outlines how to complete the MyEC electronic form for Category 2 Visitors in the social sciences and humanities.

Documentation for Academic Visitors for STEM-Discipline-Based Visitors

This document outlines how to complete the MyEC electronic form for any category of Visitor whose research is in the STEM, STEM-Health Sciences, or other related disciplines, whether the visit is or is not laboratory or clinically based (regardless of the duration of the visit). These visits will require the completion of additional export-control-related questions.

Documentation for Academic Visitors: Selecting and Notifying a Guest Editor

This document outlines how to select and notify a guest editor for all types of visits and Visitors.

Appointment Forms and the PittWorx System

This section describes how to prepare appointment forms so that an Academic Visitor's information can be entered into PittWorx. This process only is required for Category 2 and 3 Visitors. For information on how and when to use the information in this section, read the Required Administrative Actions page under Step 4: Visitor Onboarding Procedures.

Appointment Form Data-Entry Instructions

These documents are to be used for the appointment process for Academic Visitors only. Please note that School of Medicine (SOM) and non-SOM schools differ in their requirements for completing appointment forms. Upon completion, an appointment form should be routed to your dean's office, which will then send it to the Visitor Liaison.

All documents below are PDF files.